The Employment Eligibility Verification and Form I-9, also called simply as the USCIS Form I-9 is a form used by every employer in the United States to verify and to find their employees and check whether they are eligible or not to get employment in the country. It is a U.S. Citizenship and Immigration Services form, disseminated by the U.S. Department of Homeland Security.
Every Employee must should have an I-9 compliance, May they be an old or a new worker, temporary or permanent, and it filled out completely. It is a compulsory to all employers as well as referral agencies to check the rights of their every employee to get employed in the United States, thus the need to fill out this form, which will then serve as a documentary proof of their rights to work in the country.
The Eligibility Employment Verification form should be filled up by every employee on their first day of employment, especially the Section 1 of the form to verify their identity. The responsibilities employer to make sure that Section 1 is already filled up properly and completely in a timely manner. After that, the Form I-9 is starting to process and within three (3) business days upon employment, the employee should expect to receive the verification from his employer and should start filling up Section 2 of the form. In this section, employees need to give certain documents that will be examined by their employers to prove their identity and confirm that they are eligible to work in the United States. If the documents are found to be reliable, the employer will then sign Section 3 of Form I-9 certifying that all the documents are true and correct. Often times, documents will be photocopied by the employer, especially the documents of the newly hired employees, but most of the time, is not necessary.
As with the documents to be submitted, take time to check what the acceptable documents for I-9 compliance are. The list is already on the form. There may be times that only one of these documents will be required for you to submit, and there are also times that you will be required to submit a combination of them. Employers don’t need to ask anymore for any documents not stated on the Employment Eligibility Verifications.
The documents submitted are to be verified only by the employers, and it is none of their duties to check the genuineness of the documents being presented. Furthermore, authenticity determination should be without bias, and fair to each of the employees. In case the applicant for employment did not meet the needed documents and employment authorization cards, he or she will have no right to be employed.
Once filled-out, Form I-9 should be kept for inspection, which will be done by the authorized officials of the Department of Labor, Department of Homeland Security, as well as the officials of the Office of Special Counsel for Immigration-Related Unfair Employment Practices. There’s no need to submit the form in any agencies of the government that has to deal with labor and employment, instead, the form should be kept either for three (3) years after being hired or a year after the termination, and should be presented each time an inspection is conducted by the mentioned agencies.
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